What Club Treasurers need to Know
- Treasurer Responsibility in August and September
Prepare the renewal notice for all members and send them out starting mid-August. Begin collecting dues from members. Any active club officer can log into Club Central and Pay dues now. Please note: Clubs that do not pay the renewal for a minimum of eight members by Oct 1st, at least three of whom were members of the club prior to Oct 1st, be considered no longer in “good standing”. Cash & Cheque for Club Fees; Credit Card for TI Fees are the traditional methods. Some clubs are now using Interac e-Transfers; Square, Eventbrite & PayPal. Each club determines how these fees are managed.
- Preparing a Club Budget
The Budget helps determine the number of renewing members and the club’s plan for growth. In addition to paying for the club rental fees (if any) and the TI Membership dues, the budget indicates how the remaining funds will be used to pay for educational, incentive and social programs such as events with food.
It should be presented to the club with periodic updates throughout the year. If the Club Executive has recommended a change to the fees it charges its member, a motion needs to be presented during the business portion of the club meeting.
What Members need to Know
There are consequences to members if a club does not pay their minimum membership by the due date and be considered no longer in “good standing”
Club members will not be able to compete or serve as any judge at any level in the upcoming Humorous Speech and Table Topics contests. After the due date, all winners from these clubs will be retroactively disqualified.
In addition, these clubs will not be able to vote at the District Council meeting on Nov 26, 2016.
Some FAQ and Tips for Club Executives
Q: Is there something special we can do at our club to retain member or attract new members?
- Make a Strong First Impression
- Assign Mentors to New Members
- Keep Meetings Well Planned and Organized
- Grow Your Club!
- Celebrate Accomplishments
Take advantage of the Smedley Award Membership Building Contest and sign up at least 5 new/dual/reinstated members between August and September.
- You’ll qualify to receive a "Smedley Award" ribbon to display on your club’s banner.
- Plus!! Qualifying clubs earn a special discount code for 10-percent off their next club order.
- Plus Plus!! District will reward your club with a $25 Toastmasters Gift Certificate to use towards your club supplies!
In addition, club officers should be in regular contact with members that miss meetings. An Open House is also a great idea in September and October.
Q: I belong to a corporate club and our HR pays for the TI dues. How does this impact our club and members?
A: Make your request to HR as early as possible and ensure that TI has the funds by Sep 30th.
Q: I have more questions about this, who do I speak to?
A: Your Area Director can assist. They are knowledgeable and have access to District resources.Visit http://www.toastmasters86.org/district-86-contacts/district-86 and choose your Division for the contact information for your Area Director.
Remember the motto, “If it’s not fun, it’s not Toastmasters”!