Message From Club Growth Director December 2016

Club Growth Director District 86 - Glynis D'souza DTM

Merry Christmas and Happy Holidays! Wishing each of you the very best for the holiday season. Take time to celebrate your success in your Toastmasters journey this past year.

Congratulations go out to the Smedley Award winners for adding 5 or more members during August and September, and also to the clubs who renewed 100% of their members as well as those who renewed 80% or better. Your prizes will be given out during the upcoming TLI and COT sessions, and were also published in my handout at the recent Fall Conference in Niagara Falls. 

What a great conference!  I hope you enjoyed my presentation of my Club Growth Garden with the new club growth of 7 new clubs and healthy membership payments. We are looking forward to strengthening the existing clubs through our club coach program (if you’d like to be a coach please contact me as soon as possible) as well as open houses. We are offering training calls by Lance Miller on Monday nights as well as a series of other speakers.  We are committed to helping you arrange Membership Drives and Open Houses for your clubs in December and January.  Remember the New Year Resolution to join Toastmasters drives a lot of people to visit a club in January! 

Club Officers, please pay attention to the following matters:

  1. Now is the perfect time to plan for Club Special Events (Seasonal Parties, Club Contests & Open Houses). Remember to formally invite absent and past members and encourage active members to invite guests.  The variety in club meeting format will add fun, energize your membership, entice guests to join and remind past members what they are missing. Order prizes and tokens to appreciate your members and guests at www.toastmasters.org/shop.
  2. From Dec 19 to Jan 2, the TI Shop and Club Central will be closed for maintenance.  Charter kit shipments will be suspended and club officers will not be able to submit membership orders, new member fees, renewals or education awards online. Submit these prior to Dec 19th.
  3. Club Secretaries should "Update my club officer information" at www.toastmasters.org/clubcentral for changes to club officers roles due to six month elections or for club officers not in good standing due to unpaid renewal dues.

Smedley Award Winners As of September 30, 2016

Club Division/Area Club Name New Member Total Award

00002347 B 31 Brampton Club 5
00003869 N 03 Greater Sudbury Speakers 5
00004826 W 62 Energetics Toastmasters Club 5
00006307 L 51 McMaster Club 5
00897691 C 46 Speak, Spark, and Spirit Club 5
03071339 C 44 Maple Leaf Toastmasters 5
03830242 N 01 Dr. Roberta Bondar Toastmasters Club 5

CONGRATULATIONS - 80% OR BETTER MEMBER RETENTION (Prize: CC CL Manuals)

Division Area Club Name Retention
A 25 URS Toastmasters In Ontario 85%
B 31 City of Brampton Toastmasters 96%
B 35 Horizon Toastmasters 81%
C 41 Baylis Medical Toastmasters 100%
C 42 Le Club Francais de Mississauga 90%
C 42 TWTSO Leaders of Today Toastmasters Club 97%
C 42 Unscripted Expressions Club 84%
C 44 Roche MVPs Club - Corporate 80%
D 81 Hatch Mississauga 83%
D 83 Ericsson Toronto Toastmasters 100%
D 84 City Centre Club 90%
D 84 COMET Toastmasters Club 86%
D 85 Lakeview Toastmasters Club 80%
L 53 Union Gas Stoney Creek Ramblers 100%
M 13 The Court Of Blarney 96%
M 14 The Newmarket Toastmasters (TNT) 100%
S 73 One London Place Toastmasters 100%
S 73 Toast of Queens 84%
W 61 Talk Of The Town Club 80%
W 62 Manumax Toastmasters Club 100%
W 63 Intel Security Toastmasters 100%

 

Until we see each other at TLI or COT, have a wonderful Holiday Season with family and friends. Thank you for all you did in 2016 and looking forward to more success and growth in 2017!!!

 

District 86 DTM Recognition at Fall Conference 2016

dtm

Congratulations to District 86 members who acheived Distinguished Toastmaster from Spring Conference 2016 to Fall Conference 2016. Medals were presented at the DTM Recognition Dinner and High Five Line at the Fall Conference on Friday November 25, 2016. 

Myrna Barthe

Caroline Beren

John Constant

Glynis D'souza

Reema Duggal

Rowan Faludi

Kerstine Franklin

Rick Guzik

Doreen Hillier

Veronica Hislop

Tinku  Iyer

Milton Jiang

Gina Kennedy

Ross Mackay

Saima Malik

Alexandre Matte

Deborah McGrath

Shawn Salokannel

Leizyl Sobrinho

Veronica Taylor

Dragana Vulpic-Bork

Leona Wilson

Claire Zheng

  

Check Out DTM Recognition Dinner Photos On Flickr

District 86 Council Business Meeting - November 26, 2016

Come to the best part of the Fall 2016 Conference - The District 86 Council Business Meeting! It's free and open for anyone to attend! However, please note, only ballot holders can participate in the meeting, such as make motions, participate in debates, and vote.

When: Saturday, November 26, 2016 at 4:00 PM

Where: Marriott on the Falls, Oakes South room

Address: 6755 Fallsview Blvd, Niagara Falls, ON L2G 3W7

Google Map

You can't afford to miss District 86 Council Business Meeting! It will be an amazing learning opportunity and lots of fun!  It alone will be worth the trip to Niagara Falls! The event is free and open to all.  It will be a great networking opportunity for you, as you will meet the leaders from across the district and hear the reports from your district leaders. If you are looking to introduce something exciting to your club, come to the business meeting, learn the Toastmasters songs, and witness the final selection of the District 86 Mascot. Discover how your club can benefit from participating in our new District 86 game. We will be creating new memories for District 86. Come and join us, for this once in a lifetime opportunity! 

Who Can Vote

  • The president and vice president education of each club have one vote. If neither can attend the District 86 Council Business Meeting, another active member of the club can be assigned both proxies. Once assigned the proxy holder cannot transfer the proxy to another member.
  • District Executive Committee members have one vote. This vote cannot be assigned via proxy.

The Proxy

  • The proxy is emailed one month ahead of time to all voting members
  • To assign a proxy, you can use the proxy form attached in the email or it is available as a download here

pdfClub Proxy form Sat. November 26, 2016.pdf

  • The president and vice president education completes the form and assigns the proxy to an active member of their club who will be attending the District 86 Council Business Meeting
  • If the proxy-holder forgot the proxy at home it can be emailed to Credentials Committee Chair, District 86 Immediate Past District Director, Janice McDonald, DTM at IPdistrictdirector@toastmasters86.org  
  • If the president or vice president education forgot to assign the proxy, the information can be emailed from the club president or vice president education to the proxy-holder. The email must contain: the district number; a description of the event (i.e. District 86 Council Business Meeting); the date and location of the meeting (i.e. Nov. 14, 2015, Blue Mountains); the club name and number; the name of the club president or vice president education; the name of the active member who will be attending as the proxy-holder. The date of the email will be the date of the proxy. The proxy-holder must print out the email and present the printed copy to the credentials desk.

How to Vote

You must register at the credentials desk (next to registration desk). The hours are:
Friday, November 25: 2:00 PM - 6:45 PM and 9:00 PM - 9:30 PM
Saturday, November 26: 7:00 AM - 7:50 AM and 1:00 PM - 3:45 PM

At the credentials desk:

  • The president or vice president education will be given their ballot(s)
  • The proxy-holder will be given their ballot(s) in exchange for their completed proxy form
  • The District Executive Committee members will be given their ballot
  • Copies of the reports and minutes will be available as well. 

If you are attending the District 86 Council Business Meeting onlyplease be at the credentials desk no later than 3:20 PM on Saturday. If you arrive at 3:45 PM you will not be in time to receive your ballot.

The credentials desk will close at 3:45 PM in order to allow sufficient time to calculate attendance and establish whether there is quorum. Coffee will be available as a courtesy.

The District 86 Council Business Meeting will start at 4:00 PM on Saturday, November 26, 2016.
Rather than attending only the District 86 Council Business Meeting, we encourage you to attend the entire conference!

The last day to register is November 18, 2016. You can register here.

One event in particular you can't afford to miss is our District 86 Council Business Meeting! It will be an amazing learning opportunity and lots of fun!  It alone will be worth the trip to Niagara Falls! The event is free and open to all.  It will be a great networking opportunity for you, as you will meet the leaders from across the district and hear the reports from your district leaders. If you are looking to introduce something exciting to your club, come to the business meeting, learn the Toastmasters songs, and witness the final selection of the District 86 Mascot. Discover how your club can benefit from participating in our new District 86 game. We will be creating new memories for District 86. Come and join us, for this once in a lifetime opportunity! We look forward to seeing you there!

 pdfDistrict Council Meeting Nov 26 2016 Agenda.pdf

 pdfD86 Spring Conference Business meeting minutes April 23, 2016.pdf

 

Announcing District 86’s 2015-16 “Of The Year” Awards

Congratulations to the 2015-16 “Of the Year” Award Recipients and their clubs who have supported them in their Toastmasters endeavors!

These individuals and their clubs have gone above and beyond in their participation in the Toastmasters program. The efforts of these members have enabled them to shine as leaders in our District. Thank you for your service to District 86!

Please join me in congratulating and honouring these individuals by applauding their efforts at the Director’s Banquet on Saturday, November 26th at the District 86 Fall Conference, in Niagara Falls, at the Marriott on the Falls. 

CONGRATULATIONS! 

Club Coach Of The Year : Caroline Beren, DTM for Linguists Of Listowel Club, Mount Forest Motivators Toastmasters Club
Publicist Of The Year: Yoshith Perera, ACB, ALB - Brampton Club
President Of The Year: Roger Caesar, ACS, ALB - Brampton Club
Area Director Of The Year: Claire Zheng ACS, ALS - Momentum Toastmasters and Power Speaking Toastmasters Club
Division Director Of The Year: Jacklyn Payne, DTM Division A Director - Brampton Club
Club Of The Year: Meadowvale Toastmasters Club, Division C, Area 45 - President Leona Wilson, DTM
Membership: Meadowvale Toastmasters Club
Education: Meadowvale Toastmasters Club
Toastmaster Of The Year: Mohammed Zackria, ACG, ALB - D + H Toastmasters Club and Mississauga Sales & Marketing Toastmasters

See more about awards and past winners here

Thank you to the “Of the Year Award” Committee listed below by their 2015-16 role titles.

Paul Lynott DTM, Club Coach Coordinator
Lorna Miller ACS ALB, Administration Manager
Cathy Herschell DTM, Public Relations Manager
Vitaliy Fursov DTM, Club Growth Director
Mike Proudlock DTM, Program Quality Director
Janice McDonald DTM, District Director

See you at the conference! Register here: http://www.toastmasters86.org/conferences/fall2016

Advanced Toastmasters Club Launches In Mississuaga

After 3 launch meetings spanning 4 months of hard labour and a final push by Toastmasters 86 District Director Vitaliy Fursov, an advanced club in Mississauga was born on 30th September 2016 in District 86. Great Minds Advanced Toastmasters Club submitted charter with 23 member and will have their first meeting on October 18, 2016.

This advanced Toastmasters club requires that members have completed their Competent Communicator award and hold a dual membership in their home club. Unlike a regular, which usually meets weekly, this advanced club meets every 1st, 3rd and 5th Tuesday of the month in the Streetsville area at 1965 Britannia Rd W #201 Mississauga, ON L5M 4Y4

This club will enhance and sharpen the skills of experienced Toastmasters by providing round robin evaluations, videotaped speeches and informative workshops.  Come visit as a guest or join if you'd like to sharpen your skills!

Fall Conference 2016 Communication & Leadership Award Recipient

Elaine Barnes C&L Receipent

Congratulations to Elaine Barnes, Communication & Leadership Award Recipient

The Communication and Leadership Award is by the District to a non-Toastmaster in the community who is an outstanding communicator or leader - and who best exemplifies Toastmasters values.

The recipient for the 2016 Fall Conference is Elaine Barnes, Volunteer Services Organizer at Ontario Correctional Institute in Brampton.

Elaine will be honored by District 86 Toastmasters for her achievement in the field of communication and leadership. The event will be held at the Communication & Leadership (C&L) Luncheon on Saturday November 26, during the District 86 Fall Conference November 25 to 27 at the Marriott Gateway on the Niagara, In Niagara Falls, Ontario.

Barnes leads volunteers and incarcerated men to become better communicators, citizens, and leaders. Elaine is the Volunteer Services Organizer (VSO) for the Ontario correctional institute (OCI) which houses approximately 200 incarcerated men receiving rehabilitation treatment. Much of this rehabilitation treatment is delivered through volunteer run programs – Elaine leads and communicates with the 189 volunteers that run and support these numerous programs. These programs foster person growth, leadership, communication, and fellowship. Elaine has been VSO since Feb 2008. These volunteer programs including Toastmasters help inmates become better communicators and leaders before they reenter society.

"Through her on-­‐going, dedicated effort, Elaine is a shining example of communication and leadership in District 86 and she has touched and changed the lives of many incarcerated men and volunteers for the better. " says District 86 Public Relations Manager Dennis Bartel.

The Toastmasters program at OCI is the oldest running volunteers program, and has been in place for over 33 years. Elaine has been the biggest supporter of the program. OCI Toastmasters has seen tens of thousands of men go through the program, some of which later became members of Toastmasters club within the community. Every year at the volunteers dinner, Elaine has selected inmates that were members of OCI Toastmasters as Masters of Ceremonies and speakers. These men acknowledge that this was made possible by their time in Toastmasters.

Elaine is constantly receiving ongoing leadership, communication, and rehabilitation training. Elaine also conducts training and orientation for volunteer and resolves problems that may arise between the men, volunteers and staff. She also conducts training and orientation for  volunteers and resolves problems that may arise between the men, volunteers, and staff.

 

 

Toastmasters Month Recognition in Niagara Falls & Grimsby

The City of Niagara Falls and Town of Grimsby Recognize Toastmasters Month by Issuing Proclamations

12592207 acting mayor vince kerrio reading proclamation

The Mayor and Council of the Town of Grimsby have - for the first time - declared the week of Oct. 23 - 29/16 as "Grimsby Toastmasters Week".

"The Council Chambers have been rented for a grand Open House to be held on Thurs. Oct. 27/16."  - Lydia Schulenberg from Grimsby Toastmasters. Visit grimsbytoastmasters.org for more information.

At the City of Niagara Falls Council meeting on September 27 City Council proclaimed October Toastmasters Month. Niagara Falls is the host for the District 86 Toastmasters Fall Conference on Nov 25 to 27 at the Marriott Gateway on the Niagara. As well as the home of 2012 – 2014 Region 6 International Director, Lori Lococo.

Toastmasters clubs and members in District 86 Toastmasters, one of over 100 districts in the world, will celebrate the first Toastmasters Meeting Santa Ana, California, on October 22, 1924. Toastmasters have been producing community leaders in Southwestern, Central and Northern Ontario with long-lasting clubs Garden City in St. Catharines and Hamilton No. 1, which have been operating since 1952.   Further, clubs like First Oakville Toastmasters and Brampton Toastmasters, founded in 1957 will be celebrating 60 years in 2017.

"I was petrified and paralyzed when it was my turn to speak in meetings with just a few people who I worked with everyday." –recalls an 11 year Toastmaster and successful business owner. Brian is a member of four Toastmaster clubs and now speaks in front of hundreds in speech contests, presentations, and key note speeches. "Toastmasters has helped me confront a fear that was bigger than me and controlled me". Brian has started two Toastmaster programs at a jail in Florida and he helps others in the community shrink their fear of public speaking and develop their leadership skills to advance their lives.

Read more about this news event on PRLOG

 

 

Club Growth Tips and Information November 2016

Club Growth Director District 86 - Glynis D'souza DTM

Visit Club Growth Page

I am so excited to start my message with good news that FIVE new clubs chartered in our district in September!   Four of the clubs are corporate clubs while the fifth is a community club.   Be sure to read my sections below on:

New Clubs, Challenged Clubs, Club Coach Program, Membership Dues And Quality Club Meetings, Non Renewing Members, Guest Packets And Finally, Signing Up New Members.

I look forward to seeing you all in the coming weeks at your Division Contests and next month at Conference in Niagara Falls! 

New Clubs

The first club, Kenaidan La-Capitale Toastmasters, is a combination of a construction company and a financial services company located side by side that decided to join hands and start a club for their employees; they chartered with 25 members in Area 43 Division C Mississauga.  The second one, CRH Corporate Toastmasters, a building materials and construction company in Concord, had a club champion who was a toastmaster in Montreal and was passionate about the program, eager to bring it to his colleagues at work, and chartered with 41 new members in Area 21 Division A!  The third, BASF Toastmasters, a chemical manufacturing company in Mississauga, wanted to offer the program as a professional and personal development program for their employees, and chartered with 27 members in Area 46 Division C.  The fourth, Citi Orators, also offered the program as part of employees’ development and chartered with 24 members in Area 42, Division C.  The fifth club is the crowing jewel – An Advanced Community Club in Mississauga, called Great Minds Advanced Toastmasters Club, which calls for dual membership and a CC – we got 24 charter members, to Area 45 Division C.  What a great success story!  These added approximately 150 new memberships to the district, which will be tripled over the year due to their early start!  We have plenty of new club launches in October but are looking for your help with more leads so we can charter as many new clubs in the first half of the year!  We have prizes to give you for leads!

Challenged Clubs

Unfortunately clubs also fold during the year and we’ve had several of them who’ve already done so, with perhaps more during the year.  We want to help these clubs as much as we can and are working hard to come up with new and improved club rebuilding strategies.  A success story here would be the Midland Club in Division N which was on the brink of folding, but with some creative strategies, is now back on track and under an able coach.  The Articles in the most recent Toastmasters magazine couldn't come at a better time for challenged clubs. Check out "Last-Minute Scramble" (by James Sultan) and "A Roadmap for Club Growth" (by Jay Sunderland) in the October 2016 issue if you're looking for some good ideas to help your challenged clubs!

Club Coach Program 

Our Club Coach Chair Kristina Johnston is appealing to anyone who may have an ALB or above to come forward as a volunteer to coach a challenged club, which will not only be invaluable experience in your Toastmasters journey, but will also catapult you to achieving your ALS and onward to DTM, especially in view of the new Pathways program which will have different DTM requirements.  Please contact her at clubcoach@toastmasters86.org - incidentally she’s also looking for volunteers to help with Spring Conference 2017 since she’s the Conference Chair!  Kristina is a big proponent of stepping outside your comfort zone. She has done this extensively herself and loves to pass along encouragement to others whenever possible. Please nudge yourself to try something new or nudge a friend. If you know of someone who could benefit from a nudge but are a bit shy to approach them yourself-let her know! Clubs that are challenged need help and many people want their ALS or else simply want to help other clubs. As well, conferences need lots of volunteers-what is your area of strength or area that you want to grow? Let Kristina know!

Membership Dues And Quality Club Meetings

As for Membership Renewals, we are happy to state that we are Number 1 in the Region for membership payments, at 90.3%!! However, we have a long way to go.  We need at least 1500 more membership payments to achieve our goal of distinguished district.  I appeal to Club Treasurers to quickly submit member dues that arrived late. Don't let these funds sit in your club's bank account!!! Remember, the member comes first, and needs to be a member in good standing, especially since contest eligibility is at stake.  On the other hand did your club have members that did not renew? Renewals are directly related to Club Quality, in other words, "A quality club environment is the single most important factor in membership retention."  Club Officers and Members – please refer to pages 45 & 46 of the Club Leadership Handbook for running Quality Meetings. In this world of acronyms, remember the acronym for Quality Club Meetings – VTFM – Variety, Time, Fun and Manual Speeches.  Make sure your meetings have variety, they start on time and end on time, you put in the fun factor, and all speeches are manual speeches.  As Ralph Smedley our Founder said, “People learn in moments of enjoyment.”  I love Mike Storkey’s article in October issue – Show Up – For Yourself and Others. It’s truly the best way for you to help retain Quality Club Meetings! 

Non Renewing Members

Did they leave? Club Officers should continue to engage with absent and past members for renewal and reinstatement of members.  Please use the "Club Exit Survey" in this link

Guest Packet: Hand This Over to your Club Visitor

Does your club have an up to date guest package?  Very often I visit clubs and the guest enjoys the meeting but leaves empty handed!  How do you know they understood the program? Can we assume? No!  Provide them with a suggested Guest Package found below.  Make sure to customize it as per your own home club! VP Membership – are you listening?

Below are some items that you may want to consider

  • A welcome letter from the President  

https://drive.google.com/…/0B230Cjrgw5hxV0l4ZTNhZko3Y…/view…

https://www.toastmasters.org/~/media/9B67FFE604134AD3B46E9E899F3F4874.ashx

  • Meeting Roles & Responsibilities (A Toastmaster Wears Many Hats)

https://drive.google.com/open?id=0B4yXb_KAbWH2OVNPYU9qRTlsX1k

Signing Up New Members

Club Presidents; please encourage ALL members of the executive to be aware and able to sign up new members who may arrive as guests at a meeting and wanting to join when the VP Membership or the treasurer is away.  So many times I am visiting a club and a guest appears who wants to join right away and the person who has the fee structure and knows how to sign them up is away and nobody else knows how to collect the fees and sign the new member up.

Here’s how:

For a tutorial on how to register members, go to http://mikeraffety.com/ClubCentral.pdf. It's a great reference to all Club Officers.  Please check out the two PDFs here, one on How to Register a Member and the other on Membership Start and End Dates, and remember:

- For Membership Contests (Smedley, Talk-Up & Beat the Clock), the membership begin date must be during the contest periods (i.e. Aug or Sep, Feb or Mar, May or Jun).

- For End dates, choose either the upcoming renewal or the one after.

 

 

Toastmasters International Values:  Respect • Integrity • Service • Excellence
Our Principles:  Lead By Example • Work / Play as a Team 

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