Tips for Contest Time

Attention Contest Organizers & Contest Chairs

I wish to draw your attention to the following 3 contest rules and 1 common practice.

1. How to introduce contestants?
Stating the numerical order for contestants is the wrong way to introduce them. Do not make the numerical placement part of your introduction for a contestant. Only state Name, Title, Title, Name.

Wrong way:
Our second contestant is Micaela Jones, My Traveling Companion, My Traveling Companion, Micaela Jones.

Correct way:
Please welcome Micaela Jones, My Traveling Companion, My Traveling Companion, Micaela Jones.

2. Contests with 3 Contestants, no time disqualifications – who to announce?

Wrong way:
Only the 1st place winner is announced publicly. The 2nd place winner is told privately afterwards.

Correct way:
2nd place winner announced
1st place winner announced

3rd place winner is not announced

3. Who sets up/takes down contestant’s props?

Wrong way:
• Sergeant at arms connects with each contestant to find out what, if any, props, he or she needs help with.
• A contestant expects the sergeant at arms to automatically take care of his or her props.

Correct way:
• A contestant connects with the sergeant at arms in plenty of time before the contest to see if the sergeant at arms can help set up and take down his or her props.
• A contestant puts props in place quickly while judges are marking the minute before he or she is to speak and removes them immediately following his or her speech.
• A contestant has someone else place props quickly in place before he or she is to speak and removes them immediately following his or her speech.

Interviewing Contestants

There is no rule about interviewing a contestant only after the 2nd contest if the contestant is participating in both contests.

If two contests are being held on the same day, they should still be conducted as though they were on two separate days.

The contestant is to be interviewed after each contest.

Thank you for all your time and effort to follow the 2014 Rulebook and provide a professional and fun contest for every one!

Believe it or not… there are no losers at contests.  If you’re there, you win!

Janice McDonald, DTM - District 86 Lieutenant Governor Education

Spread the Word! October is Toastmasters Month in Brampton!

September 10th Brampton Proclmation

On September 10, 2014 during the Brampton City Council Meeting, Mayor Susan Fennell proclaimed October to be Toastmasters Month. Division B Governor Lorna Miller and Hershaw Toastmasters Club President Dennis Bartel accepted the proclamation.(above picture left) Hershaw Toastmasters Vice President Public Relations Jinisha Bhatt(above pictures right) and Vice President Mentoring Hulda Mullings were also in attendance, along with representation from City of Brampton and Brampton Toastmasters clubs. 

Click on Proclamation Image to view 

BramptonProclamationThumbNailWatch it on Rogers TV

It turns out that Rogers tapes city council meetings, and now the proclamation is on TV Online!

Watch it Online Here (See it from: 129.35)

Mayor Susan Fennell Reads the proclamation and Hershaw Toastmasters President Dennis Bartel accepts it and thanks her on behalf of the Members of Hershaw Toastmaters. Division B Governor Lorna Miller speaks on behalf of the clubs in Brampton and the importance of Toastmasters in the community.

City Councillor Grant Gibson recognizes the President of the City Of Brampton Toastmasters Cindy Tate, which meets at Brampton City Hall, for her contributions. 

City Councillor Bob Callahan comments on the importance of Toastmasters in the community. He has credited Toastmasters as the reason he went to law school and is a city Councillor, and believes the that program changes lives. 

Spread The Word

Share this article with follow Bramptonians. There are 12 Clubs in Brampton, with 7 of them open to the public. 

Grow Your Membership This Fall

Toastmasters International founder Dr. Ralph Smedley said it best. “We work together to bring out the best in each of us and then we apply these skills to help others."

Membership Is The Lifeblood Of Toastmasters.

Members provide the leadership, and undertake the work of conducting meetings and delivering programs, conferences and training. Members ensure the financial stability of the organization and also Toastmasters standing as a leading benefactor of society.

Your continuing challenge is maintaining steady, healthy membership growth in your club. When is the best time for clubs to get new members? ALWAYS! Why do clubs always need new members? Here’s why!

  • More people can fill meeting and officer roles
  • No one member is overburdened with responsibilities
  • Meetings are more fun, because more people are involved
  • It’s easier for a club to help members meet their educational needs
  • Make up for natural attrition

Resources To Help You In Your Membership Building Efforts:



Guides Manuals and Handbooks

Speaking of Dr. Ralph Smedley, the SMEDLEY CAMPAIGN ends September 30 – get your new members’ names into Toastmasters International and qualify for a ribbon and special website discounts!

Mike Proudlock, Lieutenant Governor Marketing

Celebrating 90 Years

90-years-video-with-play-buttonThis year Toastmasters International celebrates 90th anniversary. Toastmasters Founder, Dr. Ralph C. Smedley: "Toastmasters grew out of an effort to meet the needs of a group of men [...] [who] needed help in talking, when they were meeting other people. They had the ideas, but they didn't know how to express them. However, they did not want a formal class in public speaking. And when I've suggested a club in which they could learn the talk by talking, they've welcomed the idea." In 1924, a group of men met in a California basement to practice their speeches. 90 years later, men and women throughout the world continue to meet, speak, learn and grow.

International President 2008-2009 Jana Barnhill, DTM, AS: "We inspire each other to move beyond whatever is holding us back. What's holding you back? Be it personal, or professional, large or small, we must first believe that we can. And Toastmasters can instill that belief in us, if we let it." What's holding you back? Would you let Toastmasters to help you?

Executive Director 1958-1967, Maurice Forley: "While many Toastmasters become excellent public speakers, this is not the purpose of the program. The purpose of Toastmasters is to help all its members help themselves by learning to speak effectively and with confidence at any time and under any circumstance." Why not you? Why not now?

International president 2009-2010, Gary Schmidt, DTM: "We provide service to our clubs and our members within this outstanding organization, but most importantly, we provide service to the world. We take the skills and talents we learn in Toastmasters, and make our professions better, our communities better, our families better, and ultimately, we change and improve the world." How does that sound to you? Do you have a dream of a better community, a better family, a better you? Join us. Together let's make your dream a reality.

Toastmasters International is a world leader in communication and leadership development. Our membership is 313,000 strong. These members improve their speaking and leadership skills by attending one of the 14,650 clubs in 126 countries that make up our global network of meeting locations. "Many thousands of men throughout the free world have profited by Toastmasters training, and have been led into more productive living, more satisfactory living by these means." (Dr. Ralph C. Smedley)

Toastmasters Resources - History, 90 Years, and Promotion Ideas

Tips on Telephone Talk

by Bud Brown, DTM

Talking on the phone is similar to presenting a speech you present at Toastmasters.  It is often also a sales call.

First, a phone call is like a speech because ...

  • A phone call is more effective if it can be planned ahead of time.  This isn’t always possible, so hang on to your table topics skills.
  • An effective phone call has a time limit.
  • A powerful phone call has an opening, body and conclusion.

Second, a phone call is like a sales call because ...

  • As with a sales call, you typically want to get a certain outcome.
  • To achieve this you need to ask questions.
  • You can combine these two to get one effective call.

Planning: Before you call someone, decide what you want the outcome of the call to be.  For example ...

  • Make a pitch for annual dues.
  • Invite yourself to their next executive meeting have them get all of their executive to scan the District website for information relevant to their office in the club.
  • Once you know what you want to achieve, ask yourself if there are any obstacles to achieving that. I’ll come back to that question shortly.

Timing: Have you been trapped in a phone call and it never seems to end?  Plan a call to last a specific time. We have experience putting a lot of ideas into 5-7 minutes.

  • Consider keeping your calls in that time frame. 
  • Put a clock in front of you when you call and think of a red light coming on when you get to 7 minutes.

Opening: When you call, you want to have an opening such as you would use to open a speech. 

  • The Competent Communicator manual says “The opening should immediately catch the audience’s attention and tell the audience what you will be talking about” for example, “Would you like to be able to plan your club’s goals for the whole year that you are president? That’s what I want to talk about in this call.”

Body: In a phone call, the body can differ from a speech. 

  • Instead of making three points, ask three questions that draw the conversation toward the objective for the call and mould the information exposed by those questions into your conclusion.
  • Take the list of obstacles you created and turn them into questions. (see the chart below)


  • I know that one thing which has always scared me about this kind of approach is that the other person never seems to know the script and they might give completely different answers than I expect.  For that reason, I try to create about 8-10 questions that I could ask. I start with three particular questions in mind, if the answers go off the rails, I have back up questions to get me back on track.
  • I will have these available as examples but obviously; you will have obstacles of your own experience leading to questions of your own more suited to your own purposes.  Just remember to keep them open ended (no questions that can easily be answered with one word like yes or no).
  • Listen carefully to the answers you get.  The people you speak to will tell you how to persuade them.
  • Finally, once you have let the person you are speaking to give you enough information, use your table topics skills to mould their ideas, attitudes and perspectives into a wrap up “call to action”:  e.g. “It sounds as if you have already figured out that having your members committed to working on their goals over the course of a whole year will get your club closer to DCP.  That result would be easier to achieve if you collected membership fees for a full year. Would you propose that in those terms to your executive?”


 Bud Brown is the Division W Governor of District 86, A Corporate trainer and keynote speaker specializing in communication skills.

Division News - September 2014

Toastmasters is...

A great place to meet people Internationally.
A great place to learn. 
All that and more!
As Division L governor, I have the honour of covering a large area from Burlington to Brantford, south east  to Welland and Niagara Falls, covering 25 clubs and just shy of 5,000 sq. km.  For such a large part of Ontario, one could still drive around to any club at one end to the another club at the other end in about 1 hour (pending traffic of course).  I had the honour of visiting Garden City Toastmasters last week in St. Catharines. The club was having a special meeting to honour recent Speechcraft graduates, members whom had achieved a CC and reaching 6 speeches. It was a time to honour their accomplishments, and with any Toastmaster meeting, always a great place to meet people.  You already knew that part.  At your meetings, you see people from all walks of life coming together learning to develop their skillsets. 
As a Toastmaster, did you know you are welcome at just about any Toastmasters club in the world?  And it is very much an international organization, with huge growth of new clubs in India and China.  At Garden City, Mr. Allen Page, a former St. Catharines citizen, was visiting the city where he grew up, with his wife.  They are in Canada for a couple of weeks, visiting from China.  Mr. Page, ACB,ALB and Area P4 Governor, realizes the importance and opportunity of visiting other clubs – anywhere in the world.  Just about every club does things differently.  Mr. Page had a page of ideas he gleaned from visiting the club to take page to his Area clubs.  Visiting another club, regardless of where in the world it is, can be a great learning opportunity.

Not only can the visitor learn something new, but the members can learn something from their guests.  Why else do we ask our guests if they have any comments or observations before we wrap up a meeting? It is a great place to learn and improve.
Mr. Page covers 3 clubs in one area, fairly close together, but as soon as you leave that area and move to the Division level, things start to explode!  Just taking a look at one club from one area to another area, the vastness of China comes to light.   To visit a club in Division A from his Division P would take a flight of over an hour … or you can drive for about 12+ hours!!  That’s in the same Division!  I can get to any club in any area in Division L by car in about 1 hour.  Mr. Page and others like him travel for hours, literally days to visit fellow clubs.  That is dedication for you!  Hate to see their mileage counts.
We may not be able to visit clubs in China, an opportunity to go to the International Conference in Malaysia, or even clubs outside our Division.  You do have an opportunity to visit clubs in your area and your division.  You can meet new people, learn something that could help your club AND you can bring a Passport to show your own growth.

Toastmasters is…..   so much more than you may have originally thought.  Step outside your club, open up your world and your horizons.  You could be surprised by what you may find.
John Constant, ALB, ACB
Division L Governor

Triple Crown Pin to Extraordinary Toastmasters in Division A

Division A gives the Triple Crown Pin to those extraordinary Toastmasters who earn 3 educational awards in a single program year.So far in 2014-15 these high achievers are:

  • Karim Premji of Fluid Communicators and Leaders and Nielsen Insightful Club, for his ALB, ALS, ACS & DTM.
  • Karen Walters of Golden Gavel Club, for her CL, ACB & ALB.

Please join me in congratulating both Karim and Karen for these splendid accomplishments.

Gerry Fryer, ACG, ALB Division A Governor  

Division Governor Conference Recruitment Challenge

The Fall Conference is just 2 months away.  Registrations are going well but .. We can do more. So, I am dropping the gauntlet. I challenge my fellow Divisional governors, who can sign up an additional 20 members for the conference first? And I don't mean just for contests, I mean at least Option 1, Option 2 or for the full Conference. 20 members in LESS THAN 60 days.

Which Division will reign supreme for this challenge?  Who will come first. Can we ride the Division L Train to Success? What say thee my fellow governors?  Care to take up this worthy challenge?

John Constant, Division L Governor, District 86

Member News September - 2014

City Centre Toastmasters Club’s 2nd Annual Holiday Season Food Drive

City Centre Toastmasters Club will be launching its 2nd Annual Holiday Season Food among Toastmasters clubs and members in the Cities of Brampton and Mississauga. The Holiday Season Food Drive was initiated in 2013 by Mark McKenzie, Distinguished Toastmaster (DTM), for his High Performance Leadership (HPL) project.

The goal for City Centre Toastmasters Club for this year is to collect at least Fifteen 3.0 cubic feet (18 x 18 x 16) boxes of non-perishable food items to be delivered to the Salvation Army of Brampton on Wednesday, December 17, 2014. Last year the club’s food drive initiative was successful in collecting over 2,000lbs of non-perishable food items for the Salvation Army of Brampton. The initiative was very well supported by members from clubs such as Speak to Inspire, Soar to Excellence, Leaders’ Corner, Leaders In Action, TD Creekside, Trillium, Lamb to Lions, Comfortably Speaking, Chosen Voices, Point of Tale, COMET and City Centre. We also received tremendous generous contributions from the business community specifically President’s Choice and Give and Go Food.

To accomplish our target for 2014 we are encouraging clubs in the Cities of Brampton and Mississauga to engage the support of their members to contribute non-perishable food items to this worth cause. Members are also encouraged to get their families and work colleagues involve by inviting them to club meetings to make their donations of non-perishable food items. According to Mr. Gordon Randell, the director and volunteer coordinator of the Salvation Army of Brampton, the food items that are most needy are canned fish, pasta, peanut butter, macaroni and cheese dinners and coffee (instant and perk) as well as other non-perishable food items to help feed the hungry. The general public can also participate in the food drive by visiting City Centre Toastmasters Club on Tuesdays at noon at the Mississauga Central Library or contact Mark McKenzie at 647-406-4622 or by email Please note that while the project is being conducted to fulfill a requirement for credit in the Toastmasters programme, the project is not endorsed by Toastmasters International which one of the world leading provider of communication and leadership development programmes.

In addition to the goals outlined above, this year the project is being structured into three sub-projects in order to give three highly enthusiastic and motivated Toastmasters members an opportunity to successful execute their High Performance Leadership Project (HPL). The three sub-components of the 2nd Annual Holiday Season Food Drive are:

1. PR and Communication

2. Logistics, Collections and Inventory Management

3. Event Planning and Bookings

If you are a Toastmasters looking to put your PR and Communication skills to the test this is an opportunity for you to build a vision and a set of goals that are congruent to the 2nd Annual Holiday Season Food Drive objectives. If you have an interest in honing your logistics, collections and inventory management skills there is role for you too. If you are interesting in event planning there is also an ideal role for you too. This is a unique opportunity to set your own goals and lead your own team for a project outside of your club while making an immeasurable contribution to those in need our communities.

City Centre Toastmasters Club is very excited about the launching of the 2nd Annual Holiday Season Food Drive. We see it as an opportunity for Toastmasters members in Clubs in the Cities of Mississauga and Brampton to work in the community. It is an opportunity to demonstrate our communication and leadership skills for the benefit of the Salvation Army of Brampton. This will enable Toastmasters members to contribute to feeding the needy and be a transforming influence in their communities.

For more information, please contact City Centre Toastmasters Club or Mark McKenzie, DTM at 647-406-4622 or

Mark Mckenzie DTM

Food Drive

District 86 PRO Corner Call with Mark McKenzie, DTM

City Centre Toastmasters Club will be launching its 2nd Annual Holiday Season Food Drive among Toastmasters clubs and members in the Cities of Brampton and Mississauga. The Holiday Season Food Drive was initiated in 2013 by Mark McKenzie, Distinguished Toastmaster (DTM), for his High Performance Leadership (HPL) project.

Check out Mark and Vitaliy on YouTube 

VP Public Relations by Cindy Stradling DTM

Cindy-Stradling DTMWhen I was considering becoming part of the executive of Northern Lights Advanced Toastmasters club, my immediate first thought was “I’m too busy.” I am sure most of my fellow Toastmasters have had the same thoughts.

In the past I have served as President, VP Education, VP Membership and Area Governor, but never VP Public Relations. Once I committed, I was excited. It’s funny how that happens, once you choose to move forward in a particular direction, your energy aligns and provides you with the fuel to move forward. Sitting on the sidelines one cannot experience the same growth as when they are involved. I know that if something doesn’t challenge you it can’t change you and I knew I would be challenged.

I met with our new President Louisa Steele so she could show me how our website worked. After I left our meeting I was really delighted that I had stepped up to the plate. I had lots of great ideas to use Social Media and to hold an Open House. Although I am somewhat technically challenged I was able to get the support I needed from District 86 Public Relations Officer Vitaliy Fursov and we now have presence on Facebook and Twitter. LinkedIn to follow.

 I know from my own experience having the more in-depth evaluations have helped me tremendously grow as a speaker. I could see firsthand the difference our evaluations were making with the other members of our club too. Now I want other Toastmasters to have the same experience. We are all excited to hold our open house on November 20, 2014 so our fellow Toastmasters can see and experience the difference in our format and evaluations. We are a dinner club and it really is a great way to not only learn and practice, it is a way to connect on a more personal level.

I am always reminded of the saying by Wayne Gretzky “We miss 100% of the shots we don’t take.” I am thrilled that I am took this shot and am very much looking forward to growing our club over the coming year.

Toastmasters Members Elect Ross Mackay to International Board


Congratulations to District 86 Toastmaster - Ross Mackay - for being elected to the Board of Directors of Toastmasters International.

See the press release at PRLog - Sep. 4, 2014

Division News - August 2014

Leadership for Major Division A Events

I am pleased to tell you that the following Toastmasters have stepped up to leadership to run these Division A projects:

  • Sandra Li, CC, ALB will lead the Division’s Phase 2 Leadership Training for club officers on January 21st, 2015. Sandra is this year’s Vice-President Education at Neilsen Toastmasters.
  • Al Parsai, ACG, ALB will lead the Division’s Humorous & Table Topics Speech Contest taking place on October 16th, 2014. Al is the Area 26 Governor.
  • Muzaffar Matloob, CC, ALB, will lead the Division’s International Speech & Evaluation Contest to be held March 26th, 2015. Muzaffar is the Past President of Woodbridge Toastmasters.

Each of these projects needs your support in order to succeed. If you would like to step up and help Sandra, Al or Muzaffar achieve their objectives, please contact me at

I am still seeking a leader for one final major project: Phase 1 Training for the 2015-2016 Division A club officers in June 2015.

If you are interested in this as your HPL project, please contact me.

Gerry Fryer, ACS, ALB, Division A Governor

Toastmasters International Values:  Respect • Integrity • Service • Excellence
Our Principles:  Lead By Example • Work / Play as a Team 

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