What’s Next?

Post Election News by Steve Elliot Area 83 Director 

The club election is over! I know what most of you are saying to yourselves…” Whew my work here is done.” Not quite done yet. There is more important work that should be happening post election that will set the new incoming executive up for success. In this blog I will share what next steps clubs should be taking post election.
First up, I always find it a nice touch if the current President sends a mass email to the club members and notifies of them of the new officers and offers to support them in the transition period. This will also put members who didn’t make the election an understanding of the new executive of the club.
Next, I would suggest that someone from the current executive team notifies Toastmasters International of the incoming officers. Head to Toastmasters.org and login to Club Central. Once there scroll to Club Administration you will select Club Officer Assignment. Enter in all the new officers for your club. After that you will be asked to provide the incoming President address. Why? Toastmasters will mail out the Distinguished Club Program manuals for the new executive to create their Distinguished Club Plan. By doing this work you are earning your club a point on the next year Distinguished Club Plan.
If your club uses Easy Speak, don’t forget to update the officer list for the coming year. Otherwise the officers won’t have the current access to Easy Speak. If your club uses the VP membership as the contact info of the club make sure that is changed once the new group takes over.
The incoming President should be reaching out to his/her incoming fellow executives and making them aware of the wonderful Officer Training. Encourage as many to attend the Toastmaster Learning Institute as possible. This is organized by the district and is the most comprehensive training. If your club budget or company budget (if you are a corporate club) can afford it all officers attending the training should be compensated for their ticket. The officers are giving up their time to attend the training and it will benefit the club greatly. Obviously, this can only occur if the club can afford to do so. By the way, every Division should have make up training if any officers can’t make the TLI on May 26th. Reach out to your Area Director for more details.
We now need some team work! The reason the elections are held in May and the new officers don’t take their positions till July is so that job shadowing can happen! It’s a great idea for the next few weeks if the incoming and current executive work together. For example, the current SAA can have the incoming SAA help with room set up, show the person where supplies are stored, etc. The current and incoming and current Club President should also schedule a joint executive meeting. This is a great way for the current group to share status updates and any other relevant information.
One of the final duties of the current President is to arrange the installation of the incoming team and discharge of the current team. This will usually happen at the last club meeting in June. Make sure you have ordered new club officer pins for the new team (if club finances allow), or make sure the current officers provide their pins back before the installation so they can be handed to the new executives. There are lots of sample scripts on the internet that you can use for the ceremony. This is also a great time to recognize the hard work of the current executives and thank them for their service to the club.
There are two administration tasks that require a good deal of diligence and time. First up the club bank account will need to be updated. The current President will need to arrange for the out-going President, Vice President of Education and Treasurer signing authority removed and then the Incoming President, Vice President of Education and Treasurer added. Having been involved in this process a few times I can say it can be time consuming and difficult to arrange. My suggestion would be to reach out to the bank and ask what will be required. Some questions to ask…who needs to be present when adding or removing signatures from the account? Can it be done at the same time or over time if not everyone can attend? What if any paperwork will be required? For example, our club bank requires the document be on Toastmaster International letter head.
The second task that should be undertaken is an audit of the club books and finances. This will involve the out-going President and Treasurer and the Incoming Treasurer and President. The current team should get someone to perform the audit. This person doesn’t need to have an accounting background, but it would help. The “auditor” shouldn’t be anyone on the current executive. It can be a current member of the club, it can also be someone from outside the club. The process is to just review the bank statements, balance sheets and expenses from the previous year. Looking for proper accounting processes are followed. Once they sign off the new team takes over.
I find this step can take time. First you need to find a volunteer to go over the books. Then you need to co-ordinate this with all the people that would be involved. It’s a great way to make sure that nothing has fallen through the cracks and that all expenses have been properly accounted for.
Now the work is almost done! The end is in sight for those that have served their clubs! An excitement builds as the new team is ready to assume office. It’s a great time of year and a busy time of year for Toastmasters! Which ever side you find yourself, enjoy the process!

Why all Toastmasters clubs should hold a speechcraft

speech craft(left to right) Speechcraft Coordinator Matthew Ogbulafor | Brampton Talks Members Claudia Garraway and Madhukar Shahi giving feedback after first meeting | Club Member Maheeza Mohamed presenting how to give effective feedback for the Successful Club Series

Brampton Talks Toastmasters is presenting a speechcraft which is a win for the club, a win for it's members, and win for the community!

The speechcraft is sponsored and hosted by Real City Realty Inc. in Brampton. Over 50, from various professions wanting to improve their speaking skills, signed up for the 10 spots in the free 6 week workshop.  Matthew Ogbulafor is the coordinator of this speech  Speechcraft filer imagetraining workshop from the Success Communication Series, which completes a requirement for his ACG and bringing him closer to achieving his DTM. 

“Toastmasters has changed the way I do business and believe this workshop will help anyone interested in improving their personal and professional lives.” – Kelechi Amadi, Broker of Record, Real City Realty Inc.

There is no better feeling then watching people that are scared to speak in public, stand infront of strangers, feel nervous but still do it; because of the support and skills they receive. In the 6 weeks, each one will have the opportunity to give 3 speeches, two evaluations, introduce a speaker, participate in Table Topics and take on a various meeting role. All while having the support of advisors and the skills from many educational presentations. Speeches are recorded so the participants / speechcrafters can watch their progress! Not only are the speechcrafters improving but so are the Toastmasters who get a chance to challenge themselves outside the club. Toastmasters in this speechcarft are giving their first evaluations, presenting on of the educational series for the first time, learning how to mentor and teach, and getting the satisfaction of helping someone. 

  Some Keys to Success

  • Have a marketing and PR plan, start early. If sponsored use their resources as well.
  • Order materials early and before promoting to follow and set up program. See more here.
  • Name Tags for all of the Speechcrafters and Toastmasters
  • Video Tape the speechrafters and educational presentations, send to the presenter as a learning tool and to montior progress.
  • Pressional agendas easy to follow and branded. 
  • Minimum of 1 Toastmaster per 2 participants - not only hep at meeting but through email and phone calls as well. 
  • Reach out to the District 86 Speechcraft Coordinator for help and support.

speech craft2(left to right) Dennis Bartel DTM preparing | Agenda and name tag with Toastmasters branding

With such an overwhelming response, Madhukar Shahi club member, emailed each one and then called them days prior to the event. Everyone on the waiting list was asked if they would like to be notified of further events and encourage to visit the club. 

   Promotion

speech craft3(left to right) Facebook event  over 600 reached | Eventbrite event with over 300 views

   Why Hold a Speechcraft?

Speechcraft will increase your membership, before the event even began a participant who signed up for the speechcraft, came to Brampton Talks as a guest and then joined the club. It will help non-Toastmasters in the community learn the fundamentals of public speaking, promotes Toastmasters and the club, and gives members an oppuritinty to use their skills outside the club. It is a win, win, win!

OPENHOUSE Hosted by District 86 Division,“C”

“Welcome Everyone!”

We will be featuring the 2018 District 86 International Speech Champion ROGER CAESAR

Roger Caesar

  • Date: Thurs, June 7th/2018
  • Event Time: 6:00 – 9:00pm
  • Location: Meadowvale Community Center
  • Address: 6655 Glen Erin Dr., Mississauga, ON L5N 3L4
  • Admission: FREE Please register your attendance on eventbrite

| Come early for opportunities to Network with the professionals |
| Toastmaster - ‘Meeting Introduction & Toast’ by Melanie Pereira |
| District Leadership by Jacklyn Payne – ‘Club Growth Initiatives’ |
| Youth Gavel speaker- Sara Bale |
| Star Speech by Roger Caesar D86 International Speech Champion 2018 |
| Table Topics Fun with Sharon D’Souza & Brahm Memone |
| You’re in for a ‘SURPRISE’ with our Test Speaker |
| The Motivational Evaluator, Anne Varghese |
| General Evaluations by William Mosley |

Come join us for an evening Inspiration, Motivation and FUN!

For more information Contact: Mallika Sothinathan at mallikab1968@gmail.com or Phone: +1 289-654-0618

Take a look at the attached AGENDA for more details 

Speak to Inspire Toastmasters Club Open House Event

What a Success!

Speak to inspire TM Openhouse

Following up on the success of our open house I have to say we were so honoured to have Roger Caesar present his speech "The Gift' at our club. although the stage was smaller than he was used to, he manged to inspire everyone in the audience with take home messages. Our Area 34 director Cindy Tate and several other toastmasters from our district were there supporting us. Thank you everyone for your hard work putting this event together and inspiring our visitors to come back and join. 

We look forward to moving forward into the new year with a few extra members joining this month to achieve our Distinguished Club status. If you couldn't come to our open house feel free to come out any wednesday from 12-1pm. Here are the club details:

Speak to Inspire Toastmasters Club
Date: Wednesdays
Time: 12-1 pm
Location: 263 Queen St East | Unit 14 | Brampton (Ruthorford Rd and Queen St in the Tim Hortons plaza)

Contact: Tuula Redditt, VP of Membership at tuularedditt@gmail.com

 

Contest Winner Announcement

 

Our Spring Conference on April 27-29 2018 was filled with fantastic speech competitions. On Friday night we had the Evaluation chaired by Clinton Springer and on Sunday morning we had the International Speech Contest chaired by Jose Alejandro Vivar (2017 District International Speech Winner). The competition was fierce and every competitor did an amazing job. The room was filled to capacity for each contest and the energy in the room was infectious.

A big thank you goes to the Contestant Chair Nancy Parkhill, the Judges Chair Dragana Vulpic-Bork, and our Chief Judge Deborah McGrath for coordinating the contestants, judges, and all the volunteers. A big thank you also goes to all the ballot counters, timers, judges, and SAAs who helped.

The winners of the contests were:

Evaluation:
1st: Ross Cunningham, Division S | 2nd: Roger Caesar, Division B | 3rd: Greg Lewis, Division L 

Evaluation Contest 2018

International Speech:
1st: Roger Caesar, Division B | 2nd: Jonathan Richardson, Division M | 3rd: Ross Cunningham, Division S

International Speech contest 2018

Distinguished Toastmasters Award Recipients

Distinguished toastmasters

Congratulations on all those who achieved their Distinguished Toastmaster Award from the 2017 Fall Conference to the 2018 Spring Conference. There were 24 people who earned their medal during this time. The medals were presented at the Friday DTM Dinner. Each recipient then celebrated their achievement with the High 5 line.

 Albert Chang  Leona Wilson
 Carl J. Naus  Lorna Miller
 Cher Cunningham  Mary Lou Di Paolo
 Daniel Canelea  Michael Proudlock
 David Jeremiah Speicher  Michael Whitehead
 Dennis J. Bartel  Mikael Gatje
 Diana L. Parker  Patricia Burness
 Diane P. Gordon  Richard Kitney
 George How Pak Hing  Satinder Chane
 Gloria Carol Schimmel  Sue Faludi
 Jean E. McAllister  Suzette L. Leeming
 Karim Premji  Tracy Chan

Progressive Toastmasters Spring OPEN HOUSE

Forrest Willet TUESDAY May 29TH!

Progressive Toastmasters in Waterloo, Ontario are pleased to invite our fellow Toastmasters, friends and supporters to our spring Open House on Tuesday May 29th from 7-9 pm.
We have a fantastic keynote speaker presenting at this open house - he is so great that we needed to move our open house to a BIGGER location!
We are so pleased to present our Keynote Speaker Forrest Willet, author of the book "Baseballs Don't Bounce". He was the keynote at the District 86 2017 Fall Conference.

His inspirational and emotional presentation brought the room to tears!

Forest Willett

If you missed that presentation or you just want to hear him again, be sure to NOT miss this event!

  • We invite you to enjoy an evening of information about Toastmasters and how the newly revised program can help you in your career, confidence and life.
  • Listen and be truly inspired by our Key Note Speaker, Forrest Willet
  • Network and meet great people!
  • Enter To Win the 50/50 draw!

When: Tuesday May 29 2018
Time: 7:00 pm - 9:30 pm Doors Open 6:30 pm
Where: Coldwell Banker Peter Benninger Realty Ltd. 508 Riverbend Drive, Kitchener, ON

Light Refreshments will be served
Donations accepted in lieu of admission in support of  The Waterloo Regional Mental Health Association

Please join us for a fun evening of sharing and learning!

Go To Eventbrite Progressive Toastmasters to register your attendance

OPS North Bay Toastmasters Reaches Out to Encourage New Members

OPS TM1BIt was a first for the Ontario government building at 200 First Ave West in North Bay!
On March 22, 2018 OPS North Bay Toastmasters delivered a jam-packed lunch ‘n learn to Ontario Public Service colleagues working in locations across the city.

The event that took place at 200 First Ave West provided an overview of Toastmasters, took attendees through a typical meeting by explaining key meeting roles, demonstrated Table Topics, presented the new Toastmaster Education Program, and featured the Toastmasters videos “Getting Ahead with Toastmasters” and “Five Reasons you Should Join Toastmasters”. Our President Pat Devereaux acted as Toastmaster.

OPS TM2We were very honoured to have as our guest speaker, Stephen Korski, Manager of Research and Development for Redpath, from North Bay and Area Toastmasters who spoke about his Toastmasters journey.
Stephen played a critical mentoring role for OPS North Bay Toastmasters when we chartered in October 2012.

OPS TM3We were delighted that our Area Director, Colleen Charland and other members of North Bay and Area Toastmasters came out to support the event!


The lunch ‘n learn was sponsored by Laila Krieg representing the OPS Provincial Interministerial Council, Northern Region. Laila spoke about how participating in Toastmasters helps develop OPS Leader-Manager Skills and supports Ontario Public Service Competencies.
OPS manager Coralee Deschamps gave a testimonial about how valuable Toastmasters has been for her staff.
All in all, it was a successful and very enjoyable event!


OPS TM4If you live in the North Bay area or are just visiting why don’t you consider attending one of our meetings? We meet every 2nd and 4th Thursday, noon to 1pm, Library Boardroom, 2nd floor, 447 McKeown Ave. and even though we’re a corporate Toastmasters club and we love hosting visitors from other clubs!

by Sandy Bell-Murray
blog post submitted May 11, 2018
sbellmurray@gmail.com

Toastmasters International Values:  Respect • Integrity • Service • Excellence
Our Principles:  Lead By Example • Work / Play as a Team 

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