District 86 Finance Manager

FinanceManager

Cynthia Ayres, DTM - financemanager@toastmasters86.org 

As the finance manager, you are tasked with the fiscal oversight and management of the district. The finance manager works closely with the district director, program quality director and club growth director to ensure that the district is making cost effective decisions—within policy—that result in effective fiscal management. The finance manager should have knowledge of accounting and be acquainted with the handling of financial matters. The finance manager may be elected or appointed at the will of the district director, subject to the approval of the district executive committee and confirmation by the district council. You are eligible for re-election or re-appointment for one succeeding term only. The office of administration manager and finance manager may be combined. See District Administrative Bylaws, Article VII: Officers, (c) Other Officers

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Throughout my Toastmaster journey over the last 9 years I have continually been challenged to learn and grow.  This year I appreciate District 86 having faith in me as they give me the opportunity to take  on the role as District Finance Manager.  My qualifications include University and College Courses on Accounting, an owner of my own businesses for several years and am currently Office Manager and still operate my own business.  This has given me exposure to different accounting programs, managing income and expenses and guiding companies to a successful outcome.  I will use the skills I have accumulated throughout these experiences to do my best to oversee the financials of District 86. I look forward to growing again this year as I learn more about the programs and financial setup of our District.  Please let me know if I can help your Division, Area or club in their financial matters.  

If you require guidance on the Expense and Reimbursement policies of District 86, A copy of the form is available in the path below:

D86 Expense and Reimbursement Policies

Have you signed up to concur lately? If not, link is below:

http://www.concursolutions.com

Remember, to process your expenses in the year ahead, this is the tool of choice and we will be doing away with the manual expense reporting system. When you first log in, your username will be your membership number @ toastmasters.org with a few exceptions.  If your member number is less than 8 digits, you will need to add leading zeros to equal to 8 digits.  So if your membership number was 1-2-3-4-5-6.  You would add two zeros to the front making your number 0-0-1-2-3-4-5-6.

The initial password is the same for everyone, “welcome”. Then you will be prompted to change your password. It’s way easier and you get reimbursed directly to your bank account.

Do it sooner than later as it takes approximately 4 days to get your banking ability setup
If you require assistance, I will do my best to help you out or contact the folks below:

Training:

Please find enclosed the links to the slides and video below:

 When you need assistance on how to do something in the system, contact District Finance at:

Phone #: 949-858-8255
Wally Kaczor: wkaczor@toastmasters.org ext. 339
Greg Wingrove: gwingrove@toastmasters.org ext. 264

Administration – When something needs to be changed, added or fixed in the system, contact us at Toastmasters International (i.e. to add a new user, delete a user, request a credit card, change from expense pay to non-expense pay)

Our email address is: expensereport@toastmasters.org

Technical Support – When card charges are not syncing, various error message, challenges with the mobile app. (Non-training related questions/issues) Contact the user support desk: (858) 895-4815

District 86 Administration Manager

AdministrationManager

Anne Dockeray, DTM - administrationmanager@toastmasters86.org

As the administration manager, you are responsible for maintaining the historical records of the district, recording and distributing meeting minutes and otherwise maintaining accurate, timely records of district business. The administration manager may be elected or appointed at the will of the district director, subject to the approval of the district executive committee and confirmation by the district council. You are eligible for re-election or re-appointment for one succeeding term only. The office of administration manager and finance manager may be combined. See District Administrative Bylaws, Article VII: Officers, (c) Other Officers.

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District 86 Logistics Manager

LogisticsManager

Mark Hayes, DTM - logisticsmanager@toastmasters86.org

The logistics manager selects meeting locations and organizes the room, ensuring the atmosphere is conducive to successful events, such as business meetings, speech contests and training. The logistics manager sets up necessary equipment, assists district leaders with meeting arrangements, distributes program materials, keeps track of district property and addresses disruptions during events. Proven abilities in organization and diplomacy are a must for this role.

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District 86 Parliamentarian

Carolyn Hoxie, DTM, PDG

Carolyn Hoxie, DTM, PDG - parliamentarian@toastmasters86.org

The parliamentarian assists the district director with planning and conducting district meetings. Working with Toastmasters International, the responsibilities of the parliamentarian include interpreting Toastmasters bylaws and policies, reviewing district operating procedures as requested by the district director, and ensuring all meetings follow proper protocol. The parliamentarian is an invaluable resource for the district director, offering help, guidance and support during meetings and answering any questions the district director has related to rules and procedures. Members who assume this role must have a thorough understanding of Robert’s Rules of Order Newly Revised.

What is Parliamentary Procedure?

Parliamentary rules take into account the often conflicting interests that develop during meetings, and they provide procedures that ensure decisions are made fairly.

What is the Purpose of Parliamentary Procedure?

  • Ensure majority rule
  • Protect the rights of the minority, the absentees and individual members
  • Provide order, fairness and decorum
  • Facilitate the transaction of business and expedite meetings

Governing Documents

The Governing Resource Documents for Toastmasters International can be found here:
http://www.toastmasters.org/Members/OfficerResources/GoverningResourceDocuments.aspx

Robert’s Rules of Order

The official parliamentarian authority of Toastmasters International is the current edition (11th) of Roberts Rules of Order (RNOR)-

 

 

Toastmasters International Values:  Respect • Integrity • Service • Excellence
Our Principles:  Lead By Example • Work / Play as a Team 

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