District 2020 / 2021 Calendar

Please use the District Calendar below to plan your activities and deadlines. Club events/milestones can be found in the blog.

Jul/20
Date	Item
July 1	Start of the 2020/2021 Toastmaster Year: Club and District Officers start their new roles
July 1	Start to promote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30
July 1	Club Presidents or Secretaries assign proxy for Toastmasters International Convention
July 1	Area Directors follow up with Clubs that have not submitted their Officer Lists to WHQ
July 1	Area directors contact and/or visit Clubs to set up 1st round Club Visits
July 1	Start of Division Club Officer Training window
July 11	District Executive Committee Meeting & Training Part 2
July 13	Start Area Director visit with available clubs
July 15-31	Area Directors' Council Meetings
July 31	Deadline for clubs to submit their Success Plans to the area directors
Aug/20
Date	Item
August 1	Area Directors book MOT early September with their clubs
August 1	Promote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30
August 2-9	Quintet virtual training (TBD)
August 8	Deadline to submit 2019-2020 entries for District “of the Year” Awards to IPDD
August 24 - 29	Virtual Toastmasters International Convention (TBC)
August 31	Deadline for Round 1- Club Officer Training (COT) June 1-August 31
August 31	Area Directors submit Area Success Plan to District Director
Sep/20
Date	Item
September	Division Council meeting this month
September	Open House Months - Promote September/October as Toastmasters Months
September	Special Theme Meetings - Clubs host a special theme meeting event in September or October
September	Clubs collect and submit Membership Dues online to TI
September	Area directors begin to submit club visit reports online to TI (begin July)
September	Promote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30
September	Moments of Truth to be conducted this month
September 12	District Council Meeting
September 15	Virtual Distict Council Business Meeting - All DEC members, Club Presidents and VP-Education required to attend (No Proxies allowed) 7:00 - 8:30 PM
September 15	Division Directors submit Division Success Plan to District Director
September 15-30	Area Council meetings
September 30	Deadline to submit Membership Applications to TI for TI’s “Smedley Award” Membership Contest
September 30	Deadline to submit membership dues online to TI
September 30	Area Directors submit Club Visit Reports
Oct/20
Date	Item
October	Club Open Houses
October	Club Special Theme Meetings (Special Event opportunity for Club PR)
October	Reminder to clubs with semi-annual election to form their Election Nomination Committee
October 17	Recognition Dinner
October 31	Area Directors submit Club Visit Reports District deadline
Nov/20
Date	Item
November	Division Council meeting
November	Elections for Clubs electing Officers semi-annually held during first meeting in November
November 1	District Leadership committee - call for candidates
November 1	Club Officer training round 2, Nov 1- Feb 28
November 1-December 30	Club International Speech Contests
November 7	District Executive Committee Meeting
November 28	Toastmasters Leadership Institute (TLI) District Club Officer Training Event
November 28	Deadline for Area Directors Reports (first round) for credit in the Distinguished Area Program
Dec/20
Date	Item
December	Area Council meeting
December 31	Deadline for clubs who elect officers semi-annually to submit Club Officer Lists to TI for DCP credit
December 31	Club contests MUST be completed
	The year is halfway completed! Celebrate what you have accomplished!
Jan/21
Date	Item
January	Division Council meeting
January	Open House Months - Clubs host Winter Open Houses
January	Special Theme Meetings - Clubs host a special theme meeting event in January - March
January-March	Clubs to conduct a second round of Moments of Truth
January-March	Area directors begin 2nd round club visits and submit reports online (Review Club Success Plan & MOT)
January 1	Start to promote “Talk Up Toastmasters” Membership Contest, Feb. 1 to Mar. 31
January 1	Call for Appointed positions applications for 2021-2022. Send to District Director.
January 2-February 13	Area International Speech Contests
January 3	Candidate declarations due to District Leadership Committee
January 9	District Prime 5 – Mid-Year Training
January 16	District Executive Committee Meeting
January 17-31	Area Council meeting this month
January 23	District Prime 5 - Mid-Year Training
January 30	Toastmasters Leadership Institute - District Club Officer Training Event
Feb/21
Date	Item
February	Reminder to Corporate Clubs to talk to Accounting Dept. for renewals in March
February	Area directors begin 2nd round club visits and submit reports online (target March 30)
February	Club Open Houses
February	Club Special Theme Meetings (Special Event opportunity for Club PR)
February	Club Officers prepare proxy/credentials for District business meeting in April
February	Promote “Talk Up Toastmasters” Membership Contest, Feb. 1 to Mar. 31
February	Toastmasters Leadership Institute (TLI-2) Second Round District Club Officer Training Event
February	Division Club Officer make up training continues
February 13	Area contests MUST be completed
February 13	District Executive Committee Meeting
February 14	Division International Speech Contests begin
February 28	Deadline for officer training to count towards DCP
Mar/21
Date	Item
March	Division Council meeting this month
March	Area directors complete 2nd round club visits and submit reports online
March	Club Open Houses
March	Club Special Theme Meetings (Special Event opportunity for Club PR)
March 1	Start submiting membership dues online to TI
March 1	Club Officers prepare proxy/credentials for District business meeting in April
March 1	Promote “Talk Up Toastmasters” Membership Contest, Feb. 1 to Mar. 31
March 1	Clubs collect and begin to submit Membership Dues online to TI
March (TBA)	Deadline for Nominations for the Douglas Barclay Award
March 31	Deadline to submit Membership Applications to TI for “Talk Up Toastmasters” Membership Contest
March 31	Deadline to submit membership dues online to TI
Apr/21
Date	Item
April	Open House Months - Clubs host Spring Open Houses
April	Special Theme Meetings - Clubs host a special theme meeting event in April - June
April	Start to promote “Beat the Clock” Membership Contests, May 1 - June 30
April	Proxy Reminder for Business meeting
April 16 - 18	District 86 Spring Conference (TBC)
April 17	District Council Business Meeting (at Spring Conference)
April 18	District International Speech Contest (at Spring Conference)
May/21
Date	Item
May	Area Council meeting
May	Club Open Houses
May	Club Special Theme Meetings (Special Event opportunity for Club PR)
May	Promote “Beat the Clock” Membership Contest, May 1 - June 30
May	Elections for 2021 - 2022 Club Officers held during first meeting in May
May 9	Clubs Complete and submit 2021 - 2022 Club Officer List to TI
May 29	Incoming Area and Division Directors Training (2021-2022)
May 31	Deadline for Area Directors Reports (second round) for credit in the Distinguished Area Program
Jun/21
Date	Item
June	Club Officers (Out/Incoming) to meet transition and Club Success Plan
June	Area/Division Directors (Out/Incoming) to meet transition and Area/Division Success Plan
June 5	Toastmasters Leadership Institute (TLI-1) round one 2021-2022 Club Officer Training Event
June	Club Open Houses
June	Club Special Theme Meetings (Special Event opportunity for Club PR)
June	Complete education requirements and submit award to TI
June 13-30	Division Club Officer Make up Training (COT) continues
June	Deadline to submit 2021 - 2022 Club Officer List to TI for DCP Credit
June 12	Toastmasters Leadership Institute (TLI-2) round one 2021-2022 Club Officer Training Event
June 26	District Executive Committee Meeting-(picnic)
June 30	Deadline to submit Applications for Membership, Educational Awards and New Clubs Charters to TI
June 30	Deadline to submit Membership Applications to TI for TI’s “Beat the Clock” Contest
Jul/21
Date	Item
July 10	District Executive Committee Meeting
July	Deadline to submit entries for District “of the Year” awards to DD, and Publicist of the Year to PRM
	Congratulations and Thank You for a Successful Year! Celebrate!