District 123 Alignment for 2021-2022

Each year, Districts around the world review and amend, if necessary, the alignment of their clubs, areas and divisions. Alignment teams are tasked to create a plan that services clubs, areas and divisions in the most effective way possible for the upcoming term starting July 1st. We have been given a unique opportunity to create an Alignment for the new District 123 with clubs from District 60 and 86.

Click to download the Excel or PDF version of the Proposed District 123 – Draft #1 released on Jan 8, 2021. Sign up for one of the Q&A sessions on Wed Jan 20 from 7 to 8 pm or Sun Jan 24^th from 1 to 2 pm.

Invitations to District Council Members (Club Presidents, VPEs, Area & Division Directors) for clubs in York Region, Brampton, Bolton, Orangeville, Simcoe, North Bay, Greater Sudbury, Sault Ste. Marie & Timmins will be sent by Eventbrite.

The second draft of the District 123 Alignment Plan will be available Feb 12, 2021.

Alignment Team:

	Raam Lakhanpal, DTM D86 Division A Director	Current Div A Map Proposed Div A Map
	Leslie Benfield, DTM D86 Division B Director	Current Div B Map Proposed Div B Map
	Sarabjit Sandhu, DTM D86 Division G Director	Current Div G Map
	Jim Chapman, DL2 D86 Division M Director	Current Div M Map Proposed Div M Map
	Elise Leblanc, IP3 D86 Division N Director	Current Div N Map Proposed Div N Map
	Brian Brennan, DTM D123 Alignment Co-Chair	Current District86 Map District 123 Maps
	Richard Abel, EC1 D60 Division B Director	Current Div B Map Proposed Div C Map
	Mohan Gunarajah, DTM D60 Division D Director	Current Div D Map Proposed Div D Map
	Jennifer Magee, LD4 D60 Division E Director	Current Div E Map Proposed Div E Map
	Andrew Mertens, DTM D60 Division G (North) Director	Current Div G Map Proposed Div G Map
	Karim Premji, DTM D123 Alignment Co-Chair	Current D60 Map District 123 Maps

Vision:

To create an Alignment Plan that services clubs and areas in the most effective way possible.

Mission / Objectives:

To take into consideration key requirements from Toastmasters International in developing the alignment of D60 and D86 clubs that will be in D123 by Jul 1, 2021:

Anticipating and planning for club renewals for Oct 1, 2020 and Apr 1, 2021 due to COVID challenges
Ensuring that clubs that are in approved geographic boundary of D123 are aligned to a Division and Area (3 clubs in D86-DivB are in Halton and should be moved to the new D86)
At least three Areas per Division; priority to D60-Div G-North (2 areas) and D86-Div N (fewer paid clubs)
Between 4 to 6 (not suspended) clubs per Area or 3 with a solid prospective club; priority to areas that have less than 4 or more than 6 clubs (due to COVID, the list is long)
Location, meeting day, time and frequency of meetings
The ability for clubs, areas and divisions to participate and excel in the Distinguished program
Consider club growth by aligning prospective clubs and clubs not in good standing for possible loss
Consider a long-term plan to balance the number of clubs per Division (D60 Divisions are bigger than D86)
Renaming duplicate division names and renumber duplicate area numbers (Div B & Div G; unique Area numbering from 11 to 99 for 9 expected Divisions, D60B & D86M, D60D & D86B, D86A & D86G, D86N)
Recommend the number of Divisions for new District 123 to the District Leadership Committee by mid-December

The objective is to have balanced areas with a mixture of high-performing clubs with new clubs and those who have growth opportunities keeping in mind the location and meeting times of the clubs.

Values:

Communicate and recommend solutions with our team and stakeholder within the framework of our Toastmasters Values of Integrity, Respect, Service & Excellence

Project Plan Overview:

Task	Name	Target
1	Seek input from committee members through discussions with: Club Presidents & VP Educations Area Directors	11/30/2020 11/30/2020
2	Draft first set of recommendations and publish them to the District for discussion. Click to download Excel or PDF version	01/09/2021
3	Update based on input and have 2nd draft published prior to the Feb DEC meeting	02/12/2021
4	Update based on 1^st April Reports and publish for presentation at the Council Meeting	04/16/2021
5	Update based on new clubs formed and suspended. Ensure Alignment meets TI requirements, submit to District Directors with completed spreadsheet and then to TI	06/23/2021