There are two types of District governing bodies: the District Council, and the District Executive Committee (DEC).

District Council, and the DEC have corresponding functions, conduct, and perimeters.
If you are an Area Director, Division Director, or a member of the District Leadership core team (more about this below), you are part of both District Council and DEC.

If you are a Club President or Vice President Education, you are a member of District Council. You have an important role, taking decisions through your vote at the District Council Members (DCM) meeting (sometimes also referred as the business meeting).

The District Council Members (DCM) includes:

District Core Team Leaders:

• District Director (DD)
• Program Quality Director (PQD)
• Club Growth Director (CGD)
• Public Relations Manager (PRM)
• Administrative Manager (AM)
• Finance Manager (FM)
• Immediate Past District Director (IPDD)

District Leaders:

• Area Directors
• Division Directors

Club Representatives:

• Club Presidents
• Club Vice Presidents Education

District Council serves as the administrative governing body of the District, operating with powers delegated to the District council by the Board of Directors of Toastmasters International.

District Council conducts all business of the District, assumes responsibility for the payment of all debts incurred in the presentation of District Council meetings and other District functions, and does not assess or impose any financial obligation on any club or club member.

District Council Member Meetings

The District Council is required to hold at least two regular meetings each Toastmasters year. One meeting is held in September, no later than September 30, and one in the spring, between March 15 and June 1. The spring meeting in, known as the Annual Meeting of the District Council. DCM meetings are online. District 86 traditionally holds the Annual Meeting of the District Council in April.

The date of the September DCM meeting is chosen by the District Council members attending the previous spring District Council meeting. The date of the DCM April meeting is chosen by the District Council members attending the fall District Council meeting.

A quorum consists of one-third of all eligible Club Presidents and Vice Presidents Education. A majority of the votes cast is required to pass a motion. Notice of any regular meeting is sent in writing to all District Council members at least four weeks in advance. The agenda is made available two weeks in advance.

Proxies for District Council meetings are not permitted. The Club President and/or Vice President Education of any member club may vote on behalf of the club as its representative. Either club officer may carry the club’s two (2) votes, or each of these club officers may carry one (1) vote, as determined by the club membership. The Club representative in good standing is entitled to a maximum of two (2) votes. DEC members are entitled to one (1) vote and may cast up to two (2) additional votes as a Club President and/or Vice President Education.

Questions?

• Meeting credentials: credentials@toastmasters86.org
• Rules of order: parliamentarian@toastmasters86.org
• Meeting content: districtdirector@toastmasters86.org

Created by Nancy Movrin DTM District Director 2023 – 2024